Hello Students,

Project Concert is a system that will help with:

·       electronically track your clinical/practice/project hours in your clinical courses

·       schedule and report on clinical evaluations

·       create student portfolios

·       track documents and expiration dates

What you need to know:

1.     Login Information.  The website is:   https://secure.projectconcert.com/aspen/login.aspx  You cannot google this site, so please be sure to save as a bookmarked page.

2.     Username.  Your username is your Learner ID / Student ID.  It will be an entirely numeral username.  If you do not know your Learner ID, contact your Academic Advisor.

3.     Password.  Your password is in all CAPS and will need to be reset upon your first login.  Do not copy and paste.  The password is:  GO 

4.     If you are unable to log in, notify your instructor and email the Project Concert Help at ProjectConcertHelp@aspen.edu – only the Help email will be able to assist you in getting logged in.

5.     Issues or questions - first contact your Academic Advisor to provide basic support.  If your Advisor is unable to assist you, please contact the Help email.  The most common error you might come across is if you do not see your course faculty listed.  If that occurs, please send an email to the Help - you MUST INCLUDE: your name, learner Id / Student ID, and send the information that is missing.

What will you be using immediately:

· Entering Your Hours in the Following Courses.  If and when you are in a community course (N492 and/or N493), you will now be entering time logs in Project Concert.  

· Login to Project Concert as noted above: ALL THE STEPS BELOW ARE REQUIRED FOR THE LOG TO BE ACCEPTED.

1.      Step 1: Click on the “Experience” Tab on the left column.    

2.      Step 2: Click on “New” (scroll down to see the example below)

• If you are in N492 and N493 at the same time, you will see an option for “Course” – be sure to use the down arrow and pick the correct course to enter your hours.
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3.      Step 4: “Experience Date” – this date should coincide with the Module you are entering for. It can be any of the dates that run with the Module dates.

4.      Step 5: “Elapse Hours” – add the hours for the entire week/module. Enter full hours or half. Such as 10.5 hours. Keep in mind, total hours for the week should be 10 or more for this entry and entries should only be one per week.

5.      Step 6: “Faculty” - select the faculty member who is teaching your course. Required to show up in your instructor’s list.  

6.      Step 7: “Week/Module Number” – select week/module # for the activities; it must correspond with the date that was entered above. For example, if you are entering hours for Module 4 and it ran from Tuesday, December 17^th to Monday, December 23^rd – you would choose any date between those dates and choose Module 4 in the dropdown.

7.      Step 8: “Activity” – Select all the activity you did for the week/module. If not listed, choose “other” and specify. Then add a short synapse of the activities and how your hours add up to the amount entered above. For example, if you selected "Community Assessment” and “Research” you would include short details of where you were and what you did. Keep this clear but short.

8.      Step 9: Click SUBMIT to send to your faculty to approve. Save does not send it to the faculty, you must click SUBMIT.

• Each week/module should only have one entry/log, add up all your hours for the week, complete the log once, and submit.

All the steps above are required in order for the hours to be approved by your faculty, be sure to complete all steps per the directions above.